what is a personal assistant?

As a personal assistant (PA), you support an executive or manager in an administrative capacity. However, unlike other admin assistants, you also complete personal tasks on behalf of the senior-level manager. You focus on one individual and help them with their routines. Hence, you are the managers' first point of contact with other employees. You also relay information from the senior manager to the team.

As a PA, you handle repetitive tasks for managers so that they can concentrate on strategic duties. Your duties involve dealing with phone calls and responding to emails on behalf of the manager. You also relay information and prioritise correspondence. You manage diaries and organise meetings or appointments, helping to control access to executives and managers.

As well as working for a company, a personal assistant can work for a private individual to help them organise their schedule. When you work for an individual, you plan their professional and personal routines. Your duties extend to maintaining your employer's daily routine, like making sure their financial obligations are paid, hiring cleaners or home employees, and ensuring they attend their appointments.

Whether you work for an individual or a company, the role often requires irregular work hours, depending on the level of support the manager needs. Working as a personal assistant requires excellent time management and organisational skills.

Would working as a personal assistant suit your time management and organisational skills? Then read on to find out what competencies and qualifications you need to thrive in a personal assistant role.

personal assistant jobs

average personal assistant salary

According to the Economic Research Institute, the average earnings of a personal assistant in Greece is approximately €20,000 per year or €10 per hour. The earnings depend on various factors, including work experience and the scope of your role. In an entry-level position, you start with a salary of almost €14,000 annually. As you improve your experience and educational qualifications, your earnings also increase gradually, and you can take home over €24,000 per year.

what factors affect the salary of a personal assistant?

Your compensation package as a personal assistant depends on your competencies and work experience. When you work in an entry-level position, you have minimal experience and skills. Your salary is lower compared to personal assistants with extensive experience. Having additional credentials also improves your earning potential.

The complexity of your duties affects your earnings as a personal assistant. Working closely with senior-level executives makes your work complex since you juggle multiple tasks. However, when you work for a middle-level manager, you have less complex tasks and are likely to earn a lower salary.

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types of personal assistants

Some of the types of personal assistants include:

man looking at smart phone
man looking at smart phone

working as a personal assistant

If you're interested in a dynamic career working with senior management in the top echelons of a company, consider becoming a personal or executive assistant. Your decision-making skills will be challenged as you juggle keeping your employer on schedule and working with company staff, clients, and suppliers on multiple projects and events.


personal assistant skills and education

While most employers focus on work experience when hiring a personal assistant, it is important to have some educational qualifications. These include:

  • Education: you can start with an apprenticeship or complete vocational training in business to improve your knowledge of business operations and administrative tasks. Alternatively, to improve your competitiveness in the job market, pursue a bachelor's degree in a business-related course, such as business administration or business management. Some roles require specific technical knowledge. For instance, if you are a personal assistant to the construction manager, you need a background in construction to provide effective support. Human resources (HR) personal assistants may require knowledge of employment standards and regulations as well as other labour laws.
  • Work experience: to work as a personal assistant, you require extensive experience in administrative tasks. Your proficiency in using Microsoft Office applications, customer relationship management (CRM) systems or project management software is important in the role.

competencies and characteristics of personal assistant

In addition to administrative experience, having specific skills, talents, or natural abilities will help you become a successful PA. They include:

  • Organisation: as a PA, you are required to multitask. Multiple projects in various stages of completion rely on your organisational ability and knowledge of project management methodologies. Hence, the ability to prioritise is an important asset.
  • Flexibility: things rarely go as planned. This is true in business as well as in life. As a PA, you should be able to think quickly and make decisions to keep projects on track. Your flexibility helps you accomplish more tasks and handle any issues that arise.
  • Oral and written communication: any instructions you provide to junior staff, clients, and suppliers should be clear and concise, whether the instructions are spoken or written. Your writing skills help you prepare reports and minutes for meetings.
  • Time management: to be a successful personal assistant, your manager should trust in your ability to complete all assignments on time and efficiently. One of the main reasons managers employ PAs is to avoid getting bogged down with administrative duties.


Here, you will find the answers to the most frequently asked questions about the role of a personal assistant.

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