what is a secretary?

As a secretary, you complete most basic office roles alongside receptionists or administrative assistants. You input data into a computer, sort mail, scan documents and file reports. Since you are a jack of all trades, you perform routine tasks or different daily functions, depending on your responsibilities. Your specific tasks also vary depending on the employer. For instance, in a technology marketing firm, your responsibilities differ from working in a traditional office environment.

Secretaries work in different settings, from retail and consultancy companies to hospitals, law firms and government offices. The tasks are closely related regardless of the work environment, but you need industry-specific knowledge to excel in each role.

When you work in a small company, you juggle all the administrative and clerical tasks to ensure the office runs smoothly. However, large companies have specialised roles for secretaries. For instance, you may be in charge of bookkeeping or data entry while admin assistants perform other administrative tasks.

To become successful in the role, you need good communication and computer skills. Since your work involves data entry, proficiency in Microsoft Office makes your job easier. Organisational skills also help you juggle most of the duties efficiently.

Would working as a secretary suit your exceptional communication and data entry skills? Then read on to find out what competencies and qualifications you need to thrive in a secretary role.

secretary jobs

average secretary salary

The average earnings of a secretary in Greece is €23,000 per year. You take home an average hourly rate of €11. In an entry-level position, you receive a lower salary, but your earnings increase gradually. When you join the role with no experience, you take home a salary of approximately €17,000 annually. With experience and educational qualifications, your earnings can increase to over €27,000 annually.

what factors affect the salary of a secretary?

Your earnings depend on various factors, from education to experience and skill level. When you are in an entry-level position, you handle basic secretarial duties that require minimal qualifications. Your hourly rate will reflect the complexity of your duties. After working in the role for a few years, you learn useful skills, and your valuable work experience improves your earning potential.

Aside from educational qualifications, your area of specialisation also influences your earnings. For instance, when you are an administrative or executive secretary, you handle basic data entry duties and run the office. Hence, your earnings are lower compared to legal secretaries who prepare court briefs or medical secretaries who carry out complex tasks, such as maintaining medical records.

Working in a large organisation also boosts your earning potential. The complexity of the duties associated with working in a big company improves your earning prospects. Smaller companies may not have the resources to pay secretaries a highly competitive salary.

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types of secretaries

Some of the different types of secretaries include:

female and male having a conversation
female and male having a conversation

working as a secretary

Working as a secretary is a great entry-level role in administration with amazing job prospects. Let’s take a look at the specific duties, responsibilities and work environments in the role.


secretary skills and education

You can become a secretary in Greece without formal training. However, some specialisations require vocational training and previous work experience.

  • Educational qualifications: pursue a Greek Higher Education Institution (HEI) degree, such as a bachelor's degree in business administration after secondary general education or vocational education with an Apolytirion (graduation certificate). However, you can join the profession after vocational high school training in business administration.
  • Work experience: aside from educational qualifications, you require extensive experience. Gain relevant work experience through entry-level or part-time jobs in administration. For instance, you can join the company through on-the-job training programmes and gain knowledge of the secretary role. Get additional training to become proficient in using Microsoft Office and other Customer Relationship Management (CRM) systems useful for the role.

competencies and characteristics of secretaries

Some of the skills and competencies of a secretary include:

  • Written and verbal communication: as a secretary, you need expertise in communicating on the phone or in person. You should be able to strike up conversations with others and build stronger relationships. Written communication skills are essential for writing emails and reports.
  • Computer skills: as a secretary, you need Microsoft Office expertise to complete your data entry tasks and prepare documents or presentations for your co-workers. Knowledge of task management software and company messaging systems can also help you maintain productivity.
  • Detail-oriented skills: as a secretary, you identify mistakes on a project before sharing them with the team. That means you should be attentive to details when typing and proofreading documents. Some mistakes, like mathematical errors in invoices, can cause customer complaints.
  • Time-management skills: your role involves juggling many tasks, and you should be good at prioritising work to ensure deadlines are met. Time management skills assist with planning your time wisely and meeting deadlines.
  • Organisational skills: as a secretary, it is crucial to remain efficient and productive. That means you should organise your work schedule efficiently. You also file documents safely and organise any documents that need to be signed by managers.


Here, you will find the answers to the most frequently asked questions about the profession of a secretary.

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