facilities coordinator.

The company offers for the Facilities Coordinator position: 

• Competitive salary package
• Professional growth and career development

The Facilities Coordinator will have the following responsibilities:

• Coordinate the maintenance, repairs, and renovation of owned and rented office premises, ensuring project activities are within regulatory policies and procedures and reporting on project status.
• Ensure projects are delivered within agreed scope, on time, and to budget in the most efficient and cost-effective manner without exposing the organization to unnecessary risk. 
• Keep all office inventories including the country's fixed asset register, process appropriate fixed asset forms, and report on fixed assets status for monthly FCCF. 
• Coordinate the overall performance of assigned contracts' deliverables, contract compliance, performance management, and monitor office space management. 
• Prepare and submit annual Leases and Global Property Performance Data (GPPD) returns. 
• Handle facilities contracts (maintenance, security, cleaning, rents, renovation works, etc.) in cooperation with the Procurement Manager. 
• Act as Health and Safety Coordinator and Fire Safety Officer: Ensure FM services comply with health and safety, fire, and security legislation, as well as risk management and environmental requirements. 
• Carry out risk assessments, identify hazards, recommend improvement actions, and organize first aid, fire warden, and related site arrangements. 
• Ensure building standards are met by performing frequent visual quality inspections, reporting H&S breaches, and correcting defects by steering on-site handymen, technicians, receptionists, security guards, or local suppliers. 
• Plan and facilitate annual Business Continuity Plan tests for Athens and Thessaloniki offices. 
• Act as Environmental Coordinator: Prepare and submit carbon footprint reports on ERIC and the annual EFT self-assessment report. 
• Serve as GDPR focal point and Records Archiver: Help teams with records archiving (Iron Mountain), arrange pickup from storage, and manage records destruction. 
• Perform finance duties: Observe essential finance policies and rules, process financial transactions (invoices, purchase orders, journals) in a timely manner, ensure payment terms are met, and report monthly spend. 
• Raise purchase orders, maintain the recurrent payments register for the Athens office, and manage cash flow, accruals, and journals within end-to-end P2P processes.

In order to meet the requirements for the position of Facilities Coordinator, you should possess the following qualifications:

• Knowledge and experience of at least 2 years in a Facilities Coordinator role. 
• First degree in management, administration studies, information technology, or relevant work experience. 
• Fluency in oral and written Greek and English (C2 level).

• Knowledge of SAP or other ERP systems.
• Creative and adaptable in communications
• Planning and Organising
• Analysing Data and Problems
• Managing Finance & Resources
• Using Technology

• Knowledge and experience of at least 2 years in a Facilities Coordinator role. 

For more information regarding the Facilities Coordinator position, please contact Thania Kamzola at +30 6955499071.Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.