facilities coordinator.

For this Facilities Coordination role the company offers the following:

• Competitive remuneration package.
• Opportunity to work for a prominent company in the global pharmaceutical industry.
• Exposure to regional coordination and high-level compliance standards.
• Professional development within the Facilities Management functional area.
• Participation in cross-functional teams (HSE Team, HR, Emergency Team).

As a Facilities Coordinator, your main duties will involve vendor, financial, and compliance management:

• Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance.
• System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision.
• Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts.
• Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs.
• Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services.
• Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption).
• Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams.
• Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures.

For the Facilities Coordinator role you will need to have the following qualifications: 

• Degree in Business Administration or related field
• An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems.
• Excellent command in english
• Advanced knowledge of Microsoft Office products (Word, Excel, Outlook).
• Ability to calculate advanced figures such as percentages, discounts, and markups.

• Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval.
• Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team.

2-3 years of job-related experience in facilities coordination or a similar environment.

Nasia Kokla+30 6940776773 Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.