sales administrator - north suburbs

Vasilis Perivolas, Randstad Hellas
job type
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job details

north suburbs, attica
engineering, logistics, production & manufacturing
job type
reference number
Vasilis Perivolas, Randstad Hellas
+30 216 6001369

job description

Do you have experience as a Sales Administrator? DO you have the skills to support the Sales process by optimally performing a variety of tasks, acting as the key communication channel between the Sales Office and the Production Plants? Can you fulfill customers’ needs, ensuring the prompt and smooth processing of the sales and logistics procedures? If yes then we have the right position for you as a Sales Administrator in a leading multinational company.


The company offers for the Sales Administrator position:

  • Competitive salary package
  • Continuous training
  • Work in an international and multicultural environment


The tasks of the Sales Administrator position include:

  • Review and update Consensus demand at Forecasting & Planning tool (SAP) 
  • Follow up plant’s confirmations in IBP and align further with Sales updating according IBP & local ERP system wherever required
  • Submit forms for Customer’s Registration (new or update) maintaining properly relevant records at local ERP
  • Submit forms for Customer’s Payment Term & Credit Limit approval in annual basis and upon change of terms or conditions within the year
  • Support Sales force with logistics/ transport requests with HO logistics and/or Plant’s Logistics
  • Compile and maintain specifications of products according to the customers’ needs provided by Sales team
  • Upload new artwork at Artwork platform whenever required
  • Order placement/update to cover customer’s need (Direct & Indirect Deliveries) with the proper specifications, pricing, payment & warranty conditions and rest terms of Order received/agreed
  • Responsible of proper records maintenance of local ERP Warehouse related to products (replenishment orders based on Sales needs, receipt at ERP, placement request at external/local WRH or external and invoicing Customers)
  • Conversion orders at local ERP Warehouse registering demand at ERP and align with local Service team for actions
  • Submit requests for loading and coordinate deliveries with plants and customers
  • Prepare month outlook & budget in co-ordination with Sales including registration
  • Review actual month sales records and request for modification if required
  • Communicate with customers order details execution and delivery details/arrangement 
  • Provide Statement of account (via ERP) either directly to customers or Sales team.
  • Complaint registration related to Order (Specs/Qty/Pricing/Terms) & Transport delivery
  • Receive/File export/import documentation and align with Central invoicing team for the Invoices required to be issued excluding local Warehouse deliveries
  • Notify Finance on time for Duties payment; collect proof of dispatch
  • Commission & Rebate calculation and overview
  • Documentation control / check and tracking


The ideal candidate for the Sales Administrator position should have:

  • Business degree (Business, Finance or Logistics preferably)
  • MBA or other M.S. (Logistics) degree is desirable
  • Proficient user of the English language
  • Good command of Italian would be a plus
  • IT literate


  • Project management skills
  • Excellent communication skills
  • Sound business and professional ethics


  • 4-6 years of working experience in the sales administration area, preferably in a B2B multin


Vasilis Perivolas+30 216 6001369Παρακαλούμε λάβετε υπόψη ότι για λόγους διαφάνειας και ισότιμης μεταχείρισης, θα αξιολογήσουμε μόνο τις αιτήσεις που υποβάλλονται μέσω του site μας. Μετά τη συλλογή και αξιολόγηση όλων των βιογραφικών σημειωμάτων θα επικοινωνούμε μόνο με τους/τις υποψηφίους/ες που ανταποκρίνονται στις απαιτήσεις της θέσης προς στελέχωση προκειμένου να οριστεί συνάντηση για συνέντευξη. Όλες οι αιτήσεις θεωρούνται απόλυτα εμπιστευτικές. Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.