office assistant - southern suburbs

posted
contact
panagiota margariti, randstad hellas
job type
permanent
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job details

posted
location
southern suburbs, attica
sector
business support
job type
permanent
reference number
27166
contact
panagiota margariti, randstad hellas

job description

Are you an experienced Office Assistant, well-versed in a variety of office tasks, detail-oriented, and resourceful? Do you have experience in yachting or luxury consierge? Are you iInterested in superyachts? Are you an excellent multitasker, able to work in a fast-paced environment?  Are you looking for an opportunity to work as an Office Assistant within a a leading global superyacht brokerage business? Then you need to apply as soon as possible!


benefits

For this Office Assistant role benefits include:

  • friendly working environment 
  • competitive salary

responsibilities

As an Office Assistant some of your main tasks will be to:

  • Work in Athens office as a general assistant for Charter, Charter Management, Brokerage and Operational Management departments
  • Office management duties including maintaining office supplies and organising maintenance and repairs
  • Occasional attendance at major yacht charter shows (including Greek Charter Show, MYBA Charter Show in Barcelona and Monaco Yacht Show etc.) may be required
  • Provide administrative assistance to the office departments, to include general correspondence, enquiries, bookings, management of client and yacht files
  • Assist with the electronic management of office documents
  • CRM entry (or any other IT systems used by the company), including the recording of enquiries, bookings, charter progress sheets, entering and updating contacts and client relationships
  • Deal with office travel arrangements
  • Take minutes at departmental meetings
  • Help arrange the provision of APAs (advance provisioning allowance) to the yachts    
  • Assist with bank transfers in conjunction with our accounts department
  • Assist with processing expenses for the Athens office
  • Assist with VAT payments on charters in conjunction with our accounts department
  • Assist with marketing materials including newsletters, yacht electronic presentations, industry updates, announcements, electronic mailings, broker updates and brochure distribution
  • Update information listed on Yachtfolio - the charter industry information and availability intranet system and any other site the company may support in the future, for yachts including; rates, specifications, crew profiles, bookings, photography etc.
  • Compile and submit of the weekly news on behalf of the Athens office
  • Update information on the website, including any newsworthy items
  • Assist with arrangements for our central agency yachts to attend yacht shows
  • Assist with the coordination and production of annual charter reports for our yacht owners as well as any monthly owner reports for designated yachts
  • Assist with the distribution of twice yearly market reports to our yacht owners
  • Assist with compilation of new business proposals, as directed
  • Help ensure all documentation, including; flyers, circulars, letters, e-mails, proposals, etc.
  • Coordinate with other departments for information sharing and cross-selling opportunities
  • Share in general office duties and assisting with other departments within the company as may be requested or required
  • Compile and process of monthly credit card and cash expenses made on behalf of the company for your designated charter managers
  • Assist with special projects as required

requirements

In order to be considered for this Office Assistant role the requirements are:

  • Holder of University/College Degree
  • Experience in yatching or luxury consierge, required
  • Interest in superyachts, preferred
  • Excellent knowledge of the English Language
  • A basic knowledge of any popular foreign languages such as French, Arabic, Spanish, Russian or  Italian, would be an asset
  • Excellent Computer skills
  • Familiarisation with CRM, an added benefit
  • Kwoledge of Photoshop, would be an asset
  • Professional behavior
  • Strong communication skills, written and oral, interacting with visitors on a daily basis in person and by telephone
  • Multitasking and organizational skills
  • High standards of accuracy and attention to detail
  • Ability to adhere to policies, standards and regulations in own area of work
  • Confidentiality and discretion 
  • Structured with very good administrative skills
  • Excellent organisational skills (computer and paper files)
  • Ability to multitask – ability to prioritise and complete tasks by the deadline
  • Ability to work well within a highly motivated and energetic team
  • An interest in marketing and creative design would be an advantage
  • Competent with numeracy 

information

If this sounds like you, we want to hear from you today!

Here's how to apply;

  1. Apply online by clicking the Apply button
  2. Upload your CV
  3. For further info please call at +30 2106770523 and ask for Patty Margariti


Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.