front office administrator (9 months contract) in kifissia

posted
contact
adamantia kakavouli, randstad hellas
job type
temporary
apply now

job details

posted
location
kifissia, attica
sector
business support
job type
temporary
reference number
9510
contact
adamantia kakavouli, randstad hellas
apply now

job description

Are you an experienced, hardworking and multitasking  Administrator/ Front Office Receptionist with experience in a multinational/ international structured working environment?

Are you keen on working in multiple administrative tasks, in the Reception area?

If your answer, is YES, then we have the ideal 9 months contract for a challenging Front Office Administrator role for you.

  • Operate the telephone switchboard, respond to all incoming phone calls in a polite and proper manner as to ensure that all are redirected to the suitable contact
  • Receive, welcome and cater all visitors to the relevant individual or department as to ensure their comfort during waiting at the reception area
  • Accept delivery of post/parcels and inform addressees
  • Screen and distribute all incoming post, determine when something is urgent and expedite a response as to ensure that all departments receive the information accurately and on time
  • Prepare and record all outgoing correspondence so as to ensure that all mail is sent accurately and on time
  • Manage records that may include internal and external directories, meeting rooms bookings and records of charges
  • May administer parking and taxi arrangements, and issue and collect security badges for visitors
  • Ensure the effective and timely administration of HR department purchase requests
  • Prepare all travel related documentation (visas) when requested
  • Take and pass on messages, determine when something is urgent and expedite a response
  • Maintain the reception area in a tidy condition,  perform basic clerical tasks or undertake copy typing
  • Maintain and update databases/ reports on Company cars & fueling
  • Administrate the Ticket Restaurant benefit for the employees
  • Administrate the proper maintenance and repairs needed at the Head Offices
  • Handle the supplies and consumables management for the Head Offices
  • Assist in any other tasks as requested by the supervisor

benefits

  • Medical plan
  • Meal Coupons
  • The opportunity to develop yourself professionally within a structured, multinational company 
  • Being part of a fast paced and international team

requirements

  • 2-3 years of relevant experience as Front Office Administrator
  • Holder of University degree
  • Proficient user of the English language
  • IT literate in Ms Office suite (Word, Excel and PowerPoint)
  • Sound business and professional ethics
  • Customer oriented professional
  • Excellent writing and communication skills
  • Flexibility, Interpersonal and cooperation skills
  • Organization skills
  • Multitasking and Quick learner personality

information

Adamantia Kakavouli
210 6770523

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.