executive assistant - athens

Patty Margariti, Randstad Hellas
job type
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job details

athens, attica
business support
job type
reference number
Patty Margariti, Randstad Hellas
+30 216 6001320

job description

Looking forward to be a member in a fast growing multinational company in healthcare industry in greece as an Executive Assistant to Country Manager? Do you speak english fluently and have superior skills on MS Office programs? Are you an experienced Executive Assistant to Senior Executives , well-versed in a variety of office tasks, detail-oriented, and resourceful? Do you have multi-tasking skills? Then this is an exciting opportunity to join a rapidly growing and highly successful company, as an Executive Assistant to Country Manager! If this sounds like you, we'd like to hear from you! 


For this Executive Assistant role benefits include:

  • Competitive remuneration package
  • Friendly working environment 


As an Executive Assistant, you will be responsible for:

  • Manage and maintain managers schedules, appointments and travel arrangements
  • Arrange and co-ordinate meetings and events. Support in planning agendas
  • Proactively prepare/print/collate all relevant meeting materials 
  • Record, transcribe and distribute minutes of meetings
  • Receive and interact with external stakeholders
  • Liaise with internal employees at all levels
  • Handle sensitive and confidential material; maintaining strict confidentiality and data privacy standards at all times 
  • Ensure professional travel management for the Executive Team members including travel, hotel and transport booking, travel expenses and visa procurement
  • Create detailed travel itineraries 
  • Ensure a visa procurement process for all employees in
  • Overall responsibility for all matters related to the office and future premises to guarantee a functional office within its entire infrastructure. This includes but is not limited to:
  • Documenting office expenses and managing the budget
  • Choosing office suppliers and negotiating terms
  • Ensuring that the offices are kept in a professional condition
  • Initiating repairs when needed within the offices 
  • Arrangement and management of office events/conferences
  • Professional arrangement of meetings
  • Office related projects (e.g. office moves/smaller renovations)
  • Establishing and monitoring procedures for record keeping of all original legal agreements and documents 
  • Responsible for all administrative handling related to legal matters under the accountability local management specifically in relation to BOD assignments and name changes of legal entities
  • Publish announcements of any changes in close cooperation with global comms
  • Be the local contact person for global comms and be part of the global communications team


The successful candidate for this Executive Assistant position should have:

  • 2 - 4 years’ experience in similar positions
  • Bachelor's Degree 
  • Excellent command verbal and written in the Englishlanguage
  • Further Languages are a plus
  • Excellent PC skills 


  • As an Executive Assistant, you must have the following skills:
  • Strong track record in providing high level support, with proven organizational skills with structured approach and excellent planning and project management skills
  • Proven ability to work autonomously with minimum supervision in a pressured environment to complete tasks and identify and solve problems
  • Demonstrable experience of handling multiple responsibilities with excellent time management, prioritizing and organizational skills
  • Demonstrable experience of liaising effectively with stakeholders at all levels – internally and externally
  • Demonstrable experience of dealing with confidential and sensitive information and exercising discretion


Applicant should have the following experience:

  • At least 2 years of experience 

educational requirements

  • College


If this sounds like you, we want to hear from you today!

Here's how to apply:

  1. Apply online by clicking the Apply button
  2. Upload your CV
  3. For further info please call at +30 2106770523 and ask for Patty Margariti

Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.