administrative assistant - athens

Vasilis Perivolas, Randstad Hellas
job type
apply now

job details

athens, attica
business support
job type
reference number
Vasilis Perivolas, Randstad Hellas
+30 216 6001369

job description

Do you have experience as an Administrative Assistant? Do you have the skills to ensure high quality operational and administrative support of the Country Head, the Leadership Team and the HR Business Partner of the organization? Would you like to be part of one of the leading FMCG companies worldwide with the most friendly and open minded environment?


The company offers for the Administrative Assistant position:

  • Competitive salary package
  • Annual bonus scheme
  • Health Insurance
  • Laptop
  • Mobile phone
  • Ticket restaurant
  • Gym program


The Administrative Assistant will be responsible for:

  • Maintaining Greece/Bulgaria business calendar management
  • Organizing business meetings and all associates’ team events including but not limited to agenda management, travel and accommodation arrangements, calendar bookings, location arrangements, minutes taking, etc; 
  • Providing assistance in organizing training events in Greece/Bulgaria: agenda management, coordination with training providers on arrangements, food delivery management, etc
  • Performing clerical duties such as typing, editing, printing out papers as required;
  • Providing assistance in preparing and compiling presentations;
  • Supporting business travel, preparing expense reports upon request; 
  • Organizing the reception of important visitors
  • Handling the other ad hoc tasks upon request of the Country Head.
  • Running People & Organization administration process through managing relations with payroll partner;
  • Providing support of the Line Managers in providing induction for new employees, preparation of necessary documents/papers, handling agendas, etc
  • Providing assistance in recruitment process: handling the contracts with recruitment agencies, booking meetings with the candidates, supporting assessment panels (printing materials, booking rooms, etc)
  • Coordinating with service suppliers on the following: meal tickets, medical subscriptions, holidays, gifts, birthdays, etc. 
  • Co-leading global Associates initiatives on local level
  • Taking ownership of Benefit Plan management under the supervision of People & Organization Business Partner (Life and Medical Insurance, Pension Plan, cars, etc); attending Benefits Steering Committee meetings, follow on changes, communicate to the Associates, etc. all associates. 
  • Taking part in the implementation of local and cluster Associate policies, assisting People & Organization Business Partner in creating and communicating the policies to the Associates;
  • Budget holder of internal events and People & Organization expenses (printings, paper stationery, office needs, etc.)
  • General administrative tasks of the office;
  • Welcoming of guests and visitors;
  • Processing incoming and outgoing post; 
  • Ensuring effective management of office reception area;
  • Ensuring office and kitchen supplies are available in good quantity;
  • Being the custodian of quality, safety & wellbeing in the office environment;
  • Being the sustainably Ambassador at the local office (recycling, paper use, etc)


The ideal candidate should have:

  • University Degree in relevant field
  • Greek – native speaker level, English – fluent; excellent writing skills; advanced Grammar


  • Proofreading skills
  • High business ethics & respect for confidentiality


  • Experience in customer-facing role over 3 years
  • Experience in multinational company

educational requirements

  • AEI
  • TEI


Vasilis Perivolas+30 216 6001369Παρακαλούμε λάβετε υπόψη ότι για λόγους διαφάνειας και ισότιμης μεταχείρισης, θα αξιολογήσουμε μόνο τις αιτήσεις που υποβάλλονται μέσω του site μας. Μετά τη συλλογή και αξιολόγηση όλων των βιογραφικών σημειωμάτων θα επικοινωνούμε μόνο με τους/τις υποψηφίους/ες που ανταποκρίνονται στις απαιτήσεις της θέσης προς στελέχωση προκειμένου να οριστεί συνάντηση για συνέντευξη. Όλες οι αιτήσεις θεωρούνται απόλυτα εμπιστευτικές. Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. ​ All applications are considered strictly confidential.