Are you a meticulous and proactive Administrative Assistant looking to excel in a dynamic consulting engineering firm? In this role, you will be the backbone of the operations, ensuring the smooth coordination of public tenders, managing vital administrative functions, and guaranteeing deadlines are met with precision. If you thrive in a fast-paced environment, possess excellent organizational skills, and have a keen eye for detail, we invite you to join this innovative team as an Administrative Assistant. Read on for more details.
...administrative assistant.
- posted 7 november 2023
benefits
For this Administrative Assistant role benefits include:
- Competitive remuneration package
- Opportunities for career growth
- Professional networking opportunities
key responsibilities
Some of your main responsibilities as an Administrative Assistant will include:
- Preparation of participation documents for public tenders and expressions of interest events
- Keeping track of deadlines, ensuring all documents, submissions, and responses are completed within the specified timeframes, and managing a systematic follow-up process to meet critical tender deadlines.
- Drafting and monitoring contracts with clients and partners, liaising with the accounting department
- Preparation and input of invoices using electronic invoicing software
- Preparation of company bids after consultation with the CEO or Head of Business Operations
- Typing and translating technical documents and letters
- Coordination of the submission of study folders: Coordinating technical descriptions, technical specifications, calculation files from collaborators and integrating them into a unified folder, formatting, and translating as required
- Management, organization, and archiving of electronic correspondence
- Monitoring the daily agenda of pending tasks and meetings
- Organizing travel for associates within the framework of contracts: organizing transportation ticket reservations, check-ins, accommodation reservations, etc.
qualifications
To be considered for this Administrative Assistant role, you need to have:
- University/college degree
- Excellent command of English and Greek
- Proficiency in MS Office and Adobe Acrobat
- Familiarity with electronic invoicing software and document translation is a plus
skills
- Strong attention to detail and accuracy in tasks
- Excellent organizational skills and ability to multitask effectively
- Exceptional communication skills, both written and verbal
- Ability to work independently and in a team-oriented environment
experience
- Minimum of (5) five years of experience in administrative support
- Work experience i
information
If you believe your profile could be a good match to this Administrative Assistantrole, apply online now!
Have some questions first? Feel free to contact Faye Ntemsia (T. 694 0978161 - E. fntemsia@randstad.gr).
Please note that for transparency and equity reasons, only those applications made online via our site will be assessed. After the screening of all the CVs received, we will only contact the candidates who meet the requirements of the job to arrange an interview. All applications are considered strictly confidential.
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